Imagine this scenario: You have multitudes of different orders from various customers, and every single one of them requires products from the exact same supplier.

If you are using a standard order management system, your purchasing team is about to endure a massive administrative headache. They have to generate, send, and track these individual Purchase Orders. Not only does this drain your team’s time, but it also means you are actively missing out on bulk pricing tiers and consolidated shipping perks from your vendor.

There has to be a smarter way to handle high-volume purchasing.

At Antera Software, we believe your software should actively protect your profit margins and alleviate administrative overhead. Enter the Bulk PO. By consolidating these individual orders into one master Purchase Order, you can unlock supplier perks, streamline your accounting, and get your purchasing team out of the weeds.

Here is a look at how the Bulk PO transforms your purchasing workflow.

Consolidate and Automate

The core of the Bulk PO is simple: it automatically groups the purchasing needs from dozens of different sales orders into one clean, consolidated vendor PO.

• Direct Supplier Integrations: Upon setup and testing, the Bulk PO supports electronic POs (ePOs) for PromoStandards connected suppliers, like SanMar and S&S Activewear. No more manual data entry on vendor websites—just click, consolidate, and send electronically.
• Smart Inventory Replenishment: Need to restock your own warehouse? This allows you to automatically generate Bulk POs based on low inventory triggers, mapping everything perfectly in the background for future receiving.

Total Traceability (No More Guessing)

When you combine multiple orders into one PO, tracking down a specific customer’s item could easily become a nightmare. We engineered the Bulk PO to ensure you never lose visibility.

• Instant Order Search: Stop clicking on random POs to find out if a customer’s product was actually ordered. Advance allows you to search by the original sales order number to instantly see exactly which Bulk PO it is attached to, making manufacturer follow-ups a breeze.
• Streamlined Filtering: Our updated dashboard features lightning-fast filtering, allowing your team to quickly sort by PO number, Part ID, and specific customers without dealing with system lag.

Seamless Decoration & Personalization

Ordering the blanks is only half the battle. If those items need to go to an in-house or third-party decorator, the Bulk PO handles the handoff perfectly.

• Automated Decorator POs: When finalizing your bulk supplier PO, Advance gives you the option to simultaneously generate a separate Decorator PO.
• Preserved Details: Even in a massive bulk order, critical customization details are never lost. The system strictly maintains personalization instructions, colors, and sizes, ensuring your decorators know exactly what to do when the bulk shipment arrives.

Frictionless Accounting & Vouching

When the invoice for that massive Bulk PO arrives, reconciling it shouldn’t take hours.

• Direct Vouching Integration: The Bulk PO communicates perfectly with the Vouching module. You can receive multiple lines at once and easily attach supplier documents directly to the records.
• QuickBooks Online Sync: When you pass a mass vouching bill to QuickBooks Online, Advance intelligently pushes the Bulk PO number to the memo field and lists the individual order numbers in the description. Your accounting team gets a perfectly categorized bill without any manual translation.
• Lightning-Fast Bulk Printing: Need physical copies? Advance utilizes cloud-based queuing to quickly generate PDFs of massive bulk orders and invoices without freezing up your browser.

Maximize Your Margins

When you stop wasting time managing dozens of individual POs, you empower your team to focus on strategic purchasing, vendor negotiations, and fulfilling orders faster.

Stop settling for administrative headaches and manual workarounds. Let Advance ERP do the heavy lifting.

Ready to see how much time your purchasing team could save? Schedule a Demo with our Business Analysts today to see the Advance Bulk PO in action.